Using Lease Manager

Overview:

Leases play an important role in farming operations. A lease is an agreement that gives someone the ability to use or possess property for a period of time in return of some form of payment.  Agricultural leases are usually a cash, crop-share (share expenses of the crop as well as the profit of crop sales), or a combination of the two.  This article will go through the different options in Lease Manager and the different options that are available.

Requirements:

• Farms and Fields created in AgStudio
• Associates created in Setup > Entities

Process:

First, the Grower MUST have associates to enable Lease Manager.  To create/verify there are associates, right-click on the Grower in the domain tree and select Edit Grower.

On the mid-right of the Grower Properties, you will see the list of associates.  If there are names you may proceed to Lease Manager.  If it is blank, click Add, and a list of possible associates can be added.  If the associate you want is not listed Click Add.  It should bring up another list of names available,  if the name is there, highlight it and click Okay; if not, click New Entity.  Fill in the appropriate information on the left and then on the right click to Add Role and select the Role of this associate (sampling crew, associate, operator, etc.).  Click OK to add her to the list, then Okay to add her to the list of grower associates, then OK to add.  Repeat process for all associates for this grower, then proceed to Lease Manager.

To Access Lease Manager go to Business > Lease Manager to bring up the Lease Manager editor.

1. To add a new lease select the paper with a green plus icon. 
2. Starting at the top you can create a name for this Lease, and the beginning and end dates of the lease and the affected Crop Years.
3. If there are any special "agreements" to the lease you may add them in the crop agreements section, if not just leave the default. To add a new agreement click New and then select any properties of the agreement (Crops, traits, cultural practices, etc.). Click OK.
4. In the Selected Crop Agreement frame in the Terms tab, in the drop-down select the Lease Type, whether you Own, Rent & Share, just Rent or just Share.  For the Rent options put in the Cash Rent PER acre.  For the Share options enter the Shared percentage.  On the right of this frame if there are any exceptions of products (specific products, seed) select New and select the properties and the share the Grower will take in this exception. and click OK.
5. On the lower third of the Lease Agreement screen is where you can assign shares to the associates and the landlords.  
6. For Associates select the associates for the grower and enter the percentage each Associate is allocated for their business share, must equal 100%.
7. For Landlords, click Add to add the name of the Landlord(s) on the lease, repeat the process if more than one.  If more than one, enter the percentages to equal 100%.
8. Once you have all the terms of the lease filled in, click on the Fields tab, and click Add to add Farms and Fields to the lease.
9. Once completed you can click OK to save the Lease, it will now appear on your lease manager.  You then have several options once the lease is completed. A quick definition of the icons in Lease Manager:

Edit the selected Lease

Copy the selected Lease (a new lease has similar options)

Delete Selected Lease

Select Field Boundary (to be assigned to a single or multiple leases)

Explode a boundary (multi-polygon fields will be separated for separate leases)

Split a Boundary (Draw a line where a different lease on a field to be used).

Join Polygons (join separated polygons to be assigned to a lease).

Assign Selected Polygons/Boundaries to a Lease.

**Note:  Once Leases are created and Fields/Boundaries assigned, Different icons will appear in the Grower List, if the Associate or Landlord is selected, only those boundaries affected by leases they are involved with will appear.